- In-person meetings take precedence over those that happen online
- Expenses are always paid before day rates
We build in a 25% co-op pot to what we charge clients. This will be shared out in the following way at the end of the financial year:
- 2 in person meetups a year (in person — travel expenses + paid days at co-op rate)
- Monthly co-op days (online — paid days at co-op rate)
- General co-op work (in person and online – paid days at co-op rate)
- Relevant stuff members go to (in person — travel expenses + paid days at co-op rate)
- We keep (membership fee x number of members) in the Co-op account so that it's never at zero
- Pay people for stuff they would have invoiced for at the time if money had been available (daily rate at conference for example)
- Allocate funds to upcoming items on the financial horizon
- 51% goes into a fund, the members decide what this fund supports
- Divide remaining 49% equally and share out
Sometimes we have stuff to do that isn't attached to client projects. For example, redesigning the We Are Open Co-op's website or a member attending a networking event. We believe that work should be paid, so this is how to request budget from the Co-op pot:
- If the work is NOT an event, be sure the scope of work is broken into GitHub issues and filed in AllTheThings.
- Create a work package in Monday. Include an estimate of what you will be working on and your expected outcome (e.g. "create a prototype that members can browse").
- A discussion takes place in Slack. If it's not a heated debate, the member uses a poll in the decision channel and members vote.
- Members Agree or Disagree. Majority rules